See our vetted tech & services alliances. What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Secure .gov websites use HTTPS Contact us today so we can learn more about your business. Yes. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. 1. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Does this card need to be reverified? Submit the new hire for verification at that time. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. When normal operations resume, employees who were. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. It must be completed within 3 business days of a hire (i.e., if an employee starts on a Monday, Section 2 must be completed by Thursday). Enter N/A if there is not document number. Do not complete. When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. tony dokoupil ex wife the bachelorette. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Manage all employee tasks and documents in one place. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? Attract top talent, develop employees, and make better decisions with actionable data. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. L. No. The form auto-populated the List A column fields with N/A. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Drivers of large and heavy vehicles (i.e. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. So, Section 1 errors should be fixed by employees. How often you should complete an audit depends mostly on your company size. Please contact your campus HR office for assistance in completing the form. The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. The good news is, HR teams arent expected to be detectives. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). . Since its creation in 1986, new I-9 forms tend to be issued every several years. On-campus employment is authorized until the completion of the student's course of study. TOP 9 what is the issuing authority on a driver's license BEST and NEWEST Any other comments or notations necessary for the employers business process. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. A citizen of the United States. Plan, manage, and execute pay increases and rewards. Military dependent's ID card 7. Initial and date the correction or omitted information. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Employers should attach a signed and dated explanation of the corrective action taken. It is not an acceptable receipt for a lost EAD. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. What is issuance authority? Explained by FAQ Blog Yes No A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. An official website of the U.S. Department of Homeland Security, An official website of the United States government. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. If you entered List A document(s), you must not enter document information in List B or List C columns. Last Reviewed/Updated: 07/06/2021 Was this page helpful? During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. Common Issues and Problems Verifyi9 The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. Employers are not required to record information from the student's Form I-20 in Section 2. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Gather and convert employee feedback into real insights. You must obtain an unexpired document and submit as soon as possible. See more about I-9 compliance here. Control costs and mitigate risk with accurate timekeeping. Organize your team, manage schedules, and communicate info in real-time. Document Number Enter the List B document or receipt document number. 231, 302-323 (2005)], which in part sets . LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Can I accept the document with the different name? 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). The size of penalties depends on several factors including company size and number of violations. Engage new hires with onboarding and control costs with timekeeping. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Claim hiring tax credits and optimize shift coverage. Share sensitive information only on official, secure websites. Issuing Authority Enter the issuing authority of the List A document or receipt. Verifies that and employee is authorized to work in the United States. This section will auto-populate if you are using a computer to complete the form. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. Entering the visa number is optional. Who is the issuing authority of a DRIVER'S LICENSE? Reverification is triggered by the document with the earlier end date. Review our. We make E-Verify easy! The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. We help you stay updated on the latest payroll and tax regulations. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. Your access of this information does not create an agency or other business relationship where one does not already exist. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Employers may not specify what documents an employee must submit. What Does Issuing Authority Mean On A Job Application Site designed by Financial Management Services (FMS) in partnership with ImageX Media. (In some states, this may be legally required). The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). A letter from the Social Security Administration cannot be accepted. Gunzenhausen - Wikipedia If the List B and List C document are acceptable, then do not ask for a List A document. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. The "Additional Information" space is for Form I-9 notes, such as: Who is Issued This Document? | USCIS Document Number - Enter the List B document or receipt document number. See how to turn frontline workers into leaders and face industry labor challenges. Maximize training and development with personalized content. A photograph must also be taken. If you use E-Verify, you should also attach the Work Authorization document. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . No. Only Certified copies of birth certificates that are photocopied are acceptable. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. A U.S. visa number, circled below, usually contains eight numeric characters. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? Looking for U.S. government information and services? For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. You must enter exactly eight alphanumeric characters (letters and numbers). This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. It is not the same as the drivers license number. Official websites use .gov School ID card with a photograph 6. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. NOT VALID FOR EMPLOYMENT Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. Secure .gov websites use HTTPS Receipt(s) for lost, stolen or damaged document(s) are acceptable. General Information - Florida Highway Safety and Motor Vehicles Leverage AI to automate sourcing and increase candidate diversity.